When we have an overwhelmingly busy day ahead of us or in contrast when our day is unusually quiet, it is important to make the most of it by splitting it into productive, manageable and focused segments.
Once you have identified what time of day you are most productive and have learnt how to track and limit the time you are spending on tasks (using our previous blogs) you can then work on a productive clock catered to you.
It is important to make the most of your focused segments of the day by clearly identifying which tasks can and will be completed during that time.
This will clear the most tasks and errands in a productive time efficient way motivating you go to other more enjoyable leisurely activity and tasks.
The segments have to cater to your working routine, other commitments including productive breaks and knowing confidently where in the day you work best.
This is where you can effectively schedule bigger chunks of work time to projects and tasks that require more focus.
An efficient time saving segment we can all incorporate into our day is implementing the “two minute” rule.
This rule allows you to make the most of your small windows of time.
Whenever you see a task or action that you know can be completed in two minutes or less, get it done immediately.
This ensures that you do not forget to do it late.
For example responding to an email, posting letters, returning a quick call to confirm something, book an appointment online etc that can be done immediately should be done without delay.
It also saves you time as coming back to a task at a later time or date can often take longer to complete than when you do it straight away.
It also makes your to do list more manageable and less overwhelming.
Efficiency and organisation with our time not only makes it more manageable but also frees up our time to do the things we love and enjoy.
Small changes can lead to big improvements when they are consistent and work for you.
Your segments can be adapted and rearranged to suit you as often as they need to be revised.
Your schedule should work for you rather than the other way around to make the most of it.
reflect. love. heal always